5 Best WordPress Project Management Plugins (All Free!)

Project management is vital to any organization. It helps your team complete tasks efficiently and on time. Nowadays there are many excellent tools like Trello or Asana to help you get your work done. However, if you’re running WordPress, running multiple dashboards isn’t ideal. This is where WordPress project management plugins come in.

A strong project management tool should come with user permissions so your team members have access to the appropriate tasks. It should also make communication effortless, with thread comments and email notifications to let you know when your project’s status changes.

WordPress project management plugins

Finally, it can be helpful if you’re able to track progress with visual charts or give your clients a front-end view of the project.

In this article, we will examine five of the best WordPress project management plugins. Best of all, they’re free. Let’s go!

The Best WordPress Project Management Plugins

Now that we’ve talked about why you should consider a WordPress project management plugin, let’s unveil the five plugins we’re featuring today.

1. upstream

Our first recommendation is UpStream. With this plugin you can manage any type of project directly from your dashboard. You can also conveniently track all activity on your website, including all bugs and tasks assigned to your team members.

UpStream comes with a front-end view where your clients can see the progress of each project. You can mark milestones and raise important issues in a dedicated discussion thread. Also, the tool automatically tracks task completion for you, making it easy to plan and manage your project.

Additionally, this plugin allows you to customize almost every aspect of your project. For example, you can edit templates, create custom fields and statuses, customize the colors, and add CSS. You can even rename labels if you like.

⚙️ Features:

  • Bug and issue tracker
  • Upload files
  • Milestone and task link
  • Custom customer logo
  • Separate customer login page
  • Project manager and user roles
  • Custom Permissions
  • translation ready
  • access to Premium Extensions (calendar view, email notifications and more)

💵 Prices: For free.

Alternatively you can Upgrade for $39 for a website if you want access to some of the premium extensions.

2. Zephyr Project Manager

Next is Zephyr Project Manager, a modern and easy-to-use WordPress project management plugin. This feature-rich tool comes with a beautiful interface that allows you to keep track of all your tasks and projects with ease.

The plugin allows you to create unlimited projects and monitor their progress using one of the many built-in features. For example, you can access your files through a dedicated file manager page. You can also create charts to visually track your tasks, or display them on a calendar instead.

With Zephyr Project Manager, you can manage your workload more effectively by prioritizing specific items, receiving email notifications, or turning projects into tasks. You can also use the discussion panel to exchange messages and files with your team.

⚙️ Features:

  • Customizable profile
  • Ability to assign tasks
  • Automatic and printable progress charts
  • Unlimited categories
  • Full localization
  • Export and import tasks to and from CSV and JSON
  • Android app to track projects on the go
  • Personal dashboards for each user

💵 Prices: For free.

You can also purchase them Pro license for $49 to use it on unlimited websites. This gives you access to advanced features such as B. the possibility to customize the frontend.

3. Kanban for WordPress

If you’re a fan of tools like Trello, Kanban for WordPress could be the ideal solution for you. This plugin can help you build a robust project management system that you can access right from your WordPress dashboard. With it, you can create tasks and to-do lists that you can move between boards, just like in Trello.

Kanban for WordPress is an excellent choice for agile project managers. The plugin adapts well to a variety of scenarios and makes online collaboration easy. You can also fully customize the board to your team’s needs and create custom swim lanes.

In addition, the Kanban for WordPress plugin helps you build a lightweight CRM (Customer Relationship Management) system. You can use it to analyze customer interactions and reach out to your leads. If you manage a busy blog, you can also create an editorial calendar and assign article authors. As an ecommerce site owner, you can track sales and make sure your funnel is running smoothly.

⚙️ Features:

  • task comments
  • User and access management
  • upload files
  • Customizable fields
  • color coding
  • Email notifications
  • Several boards
  • Time estimates for tasks

💵 Prices: For free.

Or, Buy Kanban Pro, which is suitable for larger companies. An annual subscription costs $149 per year.

4. WP Project Manager

Next on our list is the WP Project Manager. As the name suggests, this plugin helps you run WordPress projects and manage tasks without leaving your dashboard.

The tool has advanced features that will satisfy the most demanding power users. For example, you can create unlimited to-do lists, assign tasks, create due dates, and add attachments to messages.

Also, you can track the progress of each to-do list with a visual status bar, making it easier to handle even complex projects. Also, you can seamlessly monitor milestones and view them in three categories:

  1. forthcoming
  2. accomplished
  3. Late

Although suitable for advanced users, WP Project Manager is still easy to use thanks to its intuitive interface. Each user gets their own personalized dashboard, making it easier to collaborate and stay on top of tasks. With the premium version you can create a front-end board, invoice your customers, create Gantt charts, use Kanban boards and much more.

⚙️ Features:

  • time tracking
  • Advanced performance reports
  • discussion threads
  • data exchange
  • Email and push notifications
  • Permission Controls

💵 Prices: For free.

Alternatively, you can purchase them Premium version starting at $55 per year, including advanced features (like front-end and deadline management).

5. panorama

Our final recommendation is Panorama, a robust WordPress project management plugin. It’s a powerful solution when you need a customizable tool to create beautiful dashboards with your own branding.

Panorama helps you streamline your projects and visualize the process. For example, all members and clients can access their custom dashboards with a visual representation of the progress of each task.

The plugin also automatically calculates the time it takes to complete each job and displays the relevant due dates. This way, you can minimize email requests and increase your team’s efficiency.

In addition, Panorama allows you to create eye-catching progress bars for your clients to show critical milestones and achievements. You can also clearly define each task and add more details to make sure everyone understands what needs to be done.

⚙️ Features:

  • User-friendly control panel
  • Unlimited project phases, tasks and users
  • Easy communication
  • User Permissions
  • File Uploads
  • Document status tracking
  • project templates

💵 Prices: For free.

However, you can Upgrade from $69 for use on a website to access various add-ons and email support.

Improve your WordPress project management today

The right project management tool can help you get tasks done and manage your team’s workload more effectively.

However, navigating between multiple platforms can quickly become overwhelming. Luckily, a WordPress project management plugin can make it easier to stay on track without leaving your dashboard.

In this article, we have discussed five free tools that you can use to manage your projects in WordPress. In memory of:

Or if you’ve decided the plugin route isn’t for you and you prefer a standalone tool, you can also check out our collection of Trello alternatives to see some good SaaS options.

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